Looking to tighten up the copy on your Web site or in your next sales letter or press release. Take a look at the number of times you use the word “that”. Nine times out of ten, it’s quite easy to take “that” out and have the sentence read just as well. Maybe even better.

For example:

Mary may want to limit the size of the gift so that the gifted interest is too small to constitute majority control of the business (more than 50 percent).

Now, without the “that”:

Mary may want to limit the size of the gift so the gifted interest is too small to constitute majority control of the business (more than 50 percent).

Did the sentence’s meaning change at all? Nope. In fact, taking “that” out makes it read a little better.

Now, for one small sentence, removing one word is not such a big deal. Over the course of an entire piece or Web site, it can make a big difference in readability.

Too many excess words can wear the reader out after awhile. Taking “that” out is one easy step to creating a better flow to your words.

So, you want to get some publicity for your company’s latest product, new hire, move, whatever the topic. You put out a press release with the ultimate goal of getting some type of coverage. And while that type of free media is great, there are a number of other uses for a press release.

For starters, besides sending the release to media outlets, there are any number of free press release submission sites out there. For example, prfree.com. Submitting your release on these sites with a link back to your Web site can improve your place in the search engine rankings.

Speaking of rankings, by all means your press releases should go on your Web site’s news room. If you don’t have a newsroom, you should have one. It’s a great place to store press releases and any coverage you might get.

One more thing about press releases on your own Web site. Since releases are generally on a topic for which you want your company to be known, it’s a great opportunity to load up on keywords. That means the press release you send out to the media doesn’t necessarily have to be verbatim from the one you post on your site. You can load that one up with extra keywords and keyword phrases to improve your search engine rankings.

If you’re writing your press releases in a tone and format where a newspaper could easily run it verbatim, it’s quite easy to repurpose the news release for some other use. For example, a bylined article. All it takes is changing the format slightly—take the “For Immediate Release” dateline and boiler plate and you have the making of a short article suitable for a company newsletter or e-zine.

For companies that have their own blogs, news releases can also quite easily be converted to blog material. There are also dozens of free submission sites for articles. Again, if you link the article back to your company Web site, you have another vehicle for boosting your search engine rankings.

Ironically, you don’t have to repurpose the news release altogether to give it even more power. A press release makes an invaluable collateral piece, particularly if it’s informative in nature. It’s often a nice leave-behind piece for your sales force. You can even use it as a quasi company newsletter for your employees and your clients.

In fact, sending press releases to clients and employees is one underutilized way to get the full benefit of a press release. Employees certainly appreciate being kept in the loop. You’d be surprised how few companies keep their employees abreast of breaking news.

As for clients, it’s a perfect way to stay in touch in between newsletters, if you have one of those. It can almost act as a substitute for one if you don’t. A press release can remind your client base of not only of what you’re doing, but new or other services you offer that they might not know about.

Ideally, a press release gets you in the press. Repurposing your press release for other media gives you the most bang for your press release buck.